Privacy Policy
Last updated: June 2026
Lawn Tennis Clube da Foz ("LTCF", "the Club", "we", "us") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard your information when you visit our website [ltcf.pt](https://ltcf.pt) and our staging site [lawn-tennis-clube.webflow.io](https://lawn-tennis-clube.webflow.io).
1. Who we are
**Lawn Tennis Clube da Foz**
Passeio Alegre, Foz do Douro
4150-571 Porto, Portugal
LTCF is the data controller for your personal data (Article 4(7) GDPR).
For any privacy-related questions, contact us at: **ltcf@ltcf.pt**
2. What data we collect
2.1 Data you provide to us
We collect data you voluntarily submit through the contact forms on our website:
- **Full name**
- **Email address**
- **Phone number** (optional)
- **Message content** or subject of your enquiry
2.2 Data collected automatically
When you visit our website, we automatically collect limited technical information:
- **Technical and preference cookies** — necessary for site operation (session, security, language preferences)
- **Anonymised browsing data** via Google Analytics — including pages visited, time on site, traffic source, device type, and browser
- **IP address** (anonymised before storage)
3. How we use your data
| Purpose | Data used | Legal basis |
|---|---|---|
| Responding to contact and information requests | Name, email, phone, message | Legitimate interest (Art. 6(1)(f) GDPR) |
| Processing membership or event enquiries | Contact form data | Legitimate interest / pre-contractual steps |
| Analysing traffic and improving the website | Anonymised browsing data | Consent (Art. 6(1)(a) GDPR) |
| Ensuring security and technical functionality | Essential technical cookies | Legitimate interest (Art. 6(1)(f) GDPR) |
4. Cookies and similar technologies
Our website uses the following types of cookies:
Essential cookies
Required for the website to function. These do not require consent.
Analytics cookies (Google Analytics)
We use **Google Analytics 4** with IP anonymisation enabled to understand how visitors interact with our site. These cookies are only activated after your explicit consent through our cookie banner.
You can manage or withdraw your consent at any time via the cookie settings link in the website footer.
Third-party cookies
Google Analytics sets its own cookies (_ga, _ga_*) for statistical purposes. Google processes this data in accordance with its own privacy policy. We use IP anonymisation and do not share data with other Google services.
5. How long we keep your data
- **Contact messages:** up to 2 years after the last interaction, for communication history reference
- **Analytics data:** 26 months (maximum configured period in Google Analytics)
- **Cookies:** as per the durations set out in our cookie policy (ranging from session to 2 years)
Once these periods expire, data is deleted or irreversibly anonymised.
6. Who we share your data with
LTCF **does not sell, rent, or trade** your personal data.
We share data only with:
- **Technical service providers** who assist us in operating the website (Webflow hosting provider; Google Analytics for statistics), always under GDPR-compliant data processing agreements
- **Competent authorities**, where required by law
7. International transfers
Your personal data is stored on servers located within the European Economic Area (EEA). Google Analytics may process anonymised data on servers in the United States, under Standard Contractual Clauses approved by the European Commission and the EU-US Data Privacy Framework.
8. Data security
We implement appropriate technical and organisational measures to protect your data, including:
- Encrypted connections via HTTPS (SSL/TLS)
- Access to contact data restricted to authorised personnel only
- Periodic security practice reviews
9. Your rights (GDPR)
As a data subject, you have the following rights:
| Right | What it means |
|---|---|
| **Access** | Know what data we hold about you and obtain a copy |
| **Rectification** | Correct incomplete or inaccurate data |
| **Erasure** | Request deletion of your data ("right to be forgotten") |
| **Restriction** | Restrict processing under certain circumstances |
| **Portability** | Receive your data in a structured format and transfer it |
| **Objection** | Object to processing, including for marketing purposes |
| **Withdrawal of consent** | Revoke previously given consent |
To exercise any of these rights, contact us at **ltcf@ltcf.pt**. We will respond within 30 days as required by law.
You also have the right to lodge a complaint with the **Portuguese Data Protection Authority (CNPD)** — [www.cnpd.pt](https://www.cnpd.pt) — if you believe your rights have been violated.
10. Links to other websites
Our site may contain links to external websites (sports federations, partners). We are not responsible for the privacy practices of these sites. We recommend reading their respective privacy policies.
11. Changes to this policy
This policy may be updated from time to time. The date of the latest revision is shown at the top of the page. Significant changes will be communicated via a notice on the website.
12. Contact
Lawn Tennis Clube da Foz
Passeio Alegre, Foz do Douro — Porto, Portugal
Email: ltcf@ltcf.pt
